General Guidance
a. You should attach this Customs Declaration and accompanying documents securely to the outside of the item/package, preferably in an adhesive transparent envelope. If this Customs
Declaration is not clearly visible on the outside, or if you prefer to enclose it inside the item/package, you must fix a label to the outside indicating the presence of a “Customs
Declaration inside the item/package”
b. To accelerate customs clearance, complete this Customs Declaration in English, French or in a language accepted in the destination country
c. To clear your item, the Customs in the country of destination need to know exactly what the contents are. You must therefore complete your declaration fully and legibly; otherwise, delay
and inconvenience may result for the addressee (receiver/importer). A false or misleading declaration may lead to a fine or to seizure of the item (package)
d. Your goods may be subject to restrictions. It is your responsibility to enquire into import and export regulations (prohibitions, restrictions such as quarantine, pharmaceutical restrictions,
etc.) and to find out what documents, if any (commercial invoice, certificate of origin, health certificate, licence, authorization for goods subject to quarantine (plant, animal, food
products, etc.) are required in the destination country. Click here to start your checks, if applicable.
e. Important Note: “Commercial item” means any goods exported/imported in the course of a business transaction, whether or not they are sold for money or exchanged
Completion Guidance
● Entry [1] – Give a Detailed Description of each article in the item/package, e.g. “men’s cotton shirts”. Only adding general descriptions are NOT permitted, e.g. “spare parts”, “samples”
or “food products” are insufficient for Customs clearance
● Entry [2] – Give the Quantity of each article and the Unit of Measurement used
● Entry [3] – Give the Net Weight of each article (in kilograms), which is the weight without packaging.
● Entry [4] – Give the Total Gross Weight of the item/package (in kilograms), including the weight of the packaging, which is the total weight of the item/package used in
calculating the postage
● Entry [5] – Give the Value of each article and indicating the Currency used (e.g. GBP for British Pounds Sterling)
● Entry [6] – Give the Total Value of all articles in the item/package and indicating the Currency used (e.g. GBP for British Pounds Sterling)
● Entry [7] – If the item/package is a Commercial Item (see note ‘e’), then Senders are advised to provide the HS tariff number (6 or 8 digit) for the enclosed article(s), which must be
based
on the Harmonized Commodity Description and Coding System developed by the World Customs. Supplying this information as it will assist Customs in processing the item/package
efficiently. Click here for help in finding Harmonised System Commodity codes
● Entry [8] – If the item/package is a Commercial Item (see note ‘e’), then Senders are advised to provide the Country of Origin for the enclosed article(s), which means the specifying
the country where the goods originated, e.g. were produced/manufactured or assembled. Supplying this information as it will assist Customs in processing the item/package efficiently
● Entry [9a] – Give the amount of Postal Charges paid for the postal of the item/package
● Entry [9b] – Give the amount of any Other Charges/Fees paid, e.g. insurance
● Entry [10] – Tick the box or boxes that specify the Category of Item, that is, state the Consignment Purpose of the article(s) in the package
● Entry [11] – If the contents are subject to quarantine (e.g. plant, animal, food products, etc.) or other restrictions, then provide details in Comments
● Entry [12] – If the item/package is accompanied by a Licence, then tick the Licence box and state the Licence(s) Number(s) (attach any Licence(s) copies if available)
● Entry [13] – If the item/package is accompanied by a Certificate (e.g. Certificate of Origin; Movement Certificate etc.), then tick the Certificate box and state the Certificate(s) Number(s)
(attach any Certificate(s) copies if available)
● Entry [14] – If the item/package is a Commercial Item (see note ‘e’) then an Invoice MUST BE attached with the item/package, so tick the Invoice box and state the Invoice Number
and attach the Invoice
● Entry [15] – Read the Declaration, then date + add your signature to confirm liability for the item/package and its content